To guarantee everyone's safety, we have put in place, at the venue, all the necessary sanitary arrangements so that the event can take place in the best possible conditions.
A health and safety referent, Charles Edgar Tallut from MCI France, has been designated for the event. He will be in regular contact with the COVID-19 referent at the venue to ensure compliance with this safety protocol. Meet him at the Welcome Area on-site.
All areas used for LPG Week will be disinfected by the venue.
A checklist will be set up with the venue to ensure that all safety measures are respected before the event opens to the public.
Rules and best safety and sanitary practices will be clearly posted onsite to all service providers involved during the set-up and dismantling period of the event. All service providers involved during the exhibition set up, and dismantling period (delivery men, stand operators, fitters, technicians, handlers...) must be declared before the event to the organisation & the venue.
Specific signage will be displayed to show safety measures (face mask required, regular hand cleaning, social distancing...) but also the procedure for/if a visitor displays any symptoms of COVID-19.
Wearing a face mask is mandatory throughout the event in the common areas (welcome area, catering areas, rest areas, aisles...) as well as in conference rooms and on the booths. Each exhibitor will be responsible for his booth and for ensuring that the safety measures are respected. It is therefore recommended that all participants come with their own face mask when attending the event. The organisers will not provide face masks. Wearing a face mask will also be required for all service providers during the set up and dismantling period (delivery staff, stand operators, fitters, technicians, handlers...).
Several hand sanitiser dispensers will be available to all participants, visitors, and exhibitors in the welcome area, in the exhibition, and at the entrance to the conference rooms. It is strongly recommended that exhibitors also provide hand sanitisers on their booth.
Floor marking and signage will be set-up to identify traffic flow in the areas used for the event.
Cleaning of common areas (sanitary facilities, door handles, etc.) will be reinforced.
Regular checks on compliance with safety measures may be carried out during the event to ensure everyone's safety.
A health and medical centre will be available on site and accessible during the event opening hours.
A maximum number of people accepted in each area (exhibition, conference rooms…) will be determined.
Pre-registration for the event is strongly recommended to avoid, as much as possible, exchanges at the reception desk and crowd in the waiting queues.
Any form of catering at the event (coffee breaks, lunches…) will be served and must be consumed in dedicated areas. It is now strictly forbidden to consume food and beverages outside these areas.
Emergency Medical Services (EMS) Tel.: +971 (0)4 306 6600
The EMS station is located in the main concourse (Concourse 2) between Exhibition Halls 4 and 5. If you have no telephone, you can speak to the nearest member of the DWTC security staff who will assist you. The EMS team is available from 08:00 to 22:00 during build-up and tear-down. During event days, this service is operational from 1 hour prior to the start of the event until 1 hour after the event closure.
A plexiglass partition will be set-up on the desks between the public and reception staff. Social distancing must also be respected by keeping a distance of at least two metres between each person and this will be reinforced by queue dividers and signage.
The welcome area will be more aerated to facilitate social distancing. Reception staff will wear face masks at all times. All staff will have been trained to respect the safety measures and sanitary instructions.
Conference rooms entrances and exits will be split to reduce crowd as much as possible and to ensure social distancing between the participants.
Room capacities will be adapted and reduced (according to venue regulations and government measures) to respect social distancing between participants.
On stage, speakers' tables as well as the microphones will be regularly disinfected as well as microphone and computer at the lectern.
In the room, microphones “for participants” questions will also be disinfected on a regular basis.
In the exhibition, exhibitors/partners proposing catering on their booth must check the feasibility with the caterer/venue and propose individual catering, pre-packaged (meal trays, lunch boxes, individual portions...). Exhibitors are requested to limit as much as possible the distribution of advertising products (goodies, pens, pads...) and paper brochures. They are encouraged to send brochures/documentation by e-mail. Badge readers are available to rent on the booths from the organisers to retrieve contact details and e-mail addresses of visitors/participants visiting the booths. Exhibitors are strongly advised to reinforce cleaning on their booth during the event. As a reminder, the cleaning of the booth is not provided by the organisers during the event, but exhibitors can contract this service to the official cleaning provider.
All delegates and exhibitors must respect the sanitary measures and safety protocol.
Please check out the link to the Dubai World Trade Centre below to have all updated information: www.dwtc.com/en/Pages/covid-visitor-guidelines.aspx
